Recreation Center Rules
The Villages provides, free of charge, the use of recreation center rooms to residents. The Aberdeen South Group has a liaison (Tom Perry) who signed a contract which gives us a Facility Permit (i.e. the right to use a particular room on a regular basis).
There are “Resident Council Guidelines” that we must follow to keep our permit. These guidelines are 25 pages long and are summarized below. If you have any questions, please contact Patty or Tom.
• The Hosts must review the room setup and sign off on a form called “Walk Thru Report” provided by the recreation center staff. After the event, the staff reviews the room and the host signs off again. (This may have changed).
• The start and stop times specified in the contract must be adhered to (5:30 pm to 9:00 pm).
• Nothing can be attached to the walls, door facings or doors. Special care needs to be taken when the recreation center has hangings on display such as quilts or works of art.
• Open flames are not allowed such as candles, sterno etc.
• BYOB is defined as alcoholic beverages for personal consumption only. (i.e. no kegs, box wine, etc.) Individuals may not sell alcoholic beverages nor distribute any at the event for group consumption. We can no longer do wine tastings.
• When entertainment is scheduled, inform them of the rules. Different rules may apply at different recreation centers. For example: Tap shoes are allowed in some rooms and not others. The “Parlor” room at Colony allows metal tapes on performers’ shoes.
• Goods cannot be sold without special permission (e.g. baked goods or art sale).
• Emergencies or incidents should be reported to the recreation center staff immediately. The staff will call 911 as necessary.
• Information and receipts are filed in the three-ring binder under summary.
If you are planning anything out of the ordinary or are not sure of the rules, contact:
Tom Perry 352-259-8388 for Colony Recreation Center or
Sally Edwards 352 391-9606 for Truman Recreation Center
Ladies’ Coffee Notes (updated 11/25/2022)
Purpose: The ladies coffee is held on the second Tuesday of each month 9:00 am at the Truman Recreation Center to socialize and make announcements regarding activities of the neighborhood (all houses South of Aberdeen Run entrance). Neighbors volunteer to host the coffee and the list is updated annually. The contract for the Truman Recreation Center is held by Vickie Langkam.
It is up to the host to decide if she wants a theme, a special program or just an opportunity to socialize. She may or may not want a committee to help her. This is all at the discretion of the host contact.
Coffee is taken to the Truman Rec. Center if needed before the date and the recreation center employee will start the coffee maker early the day of the meeting so the coffee will be ready. (We invite them to have goodies before we leave.)
A dollar is collected at each meeting to pay for the basic needs (paper plates, utensils, napkins, coffee, creamer, sugar, cups). Money left over after expenses of the basic needs goes to the coffee kitty. This money will be used to smooth out the times when costs are not covered by the collection and may possibly be used toward a year-end party.
Twenty dollars ($20) is given to the hostess for basic items. Left over funds are given to the volunteer treasurer who keeps the funds and tracks disbursements.
Left over basic items only go in the plastic bin and this bin is passed to the next month’s hostess. No decorations or colored paper plates or napkins should go in the bin in order to keep it manageable.
Decorations, if any, are at the discretion of the hostess/committee and will be provided by them and kept by them. Do not leave colored napkins and decorations in plastic bin.
There is a picture of the room layout on the door to the utility room (left of the kitchen). The room must be left in the same order it was found. The center will put up extra large serving tables and take them down, but they do not rearrange chairs or tables.
If there is a desire to have anyone from outside the Villages to speak, they will have to have a special I.D. just like visitors. Contact Vickie Langkam if you have questions regarding presenters.
*Just an F.Y.I. : We have an annual contract that allows us to have this room on a regular basis. They keep a head count and we have to abide by their rules. If we don’t, we could lose the room because the demand is high.
Contact Vickie Langkam regarding the contract.
Definition of basic items: Paper plates, napkins, utensils (forks & knives), cups for water or juice,
cups for coffee, coffee, creamer and sugar.
Any questions call Sally Edwards at 352-391-9606 or email [email protected]